Free to do list template, built with AI

Why use a to do list?

A to do list gets tasks out of your head and onto paper, so you stop worrying about forgetting things and can focus on doing them. Writing tasks down also forces you to decide what really matters today. And there’s a real motivation boost in ticking things off, especially on paper.

This to do list template is built around one simple idea: pick your top three priorities first, then list everything else underneath. That way the most important work gets done even on busy days.

How to make a to do list that works

1. Write it the night before or first thing in the morning, before checking email.
2. Choose your top three priorities, the tasks that would make the day a success.
3. Split everything else into work and personal tasks.
4. Add calls, emails and errands to their own boxes so they’re quick to batch.
5. Add deadlines next to anything time-sensitive.
6. Review at the end of the day and move unfinished tasks to tomorrow’s notes.

How to prioritize your tasks

The Eisenhower matrix

Sort tasks by whether they’re urgent and whether they’re important. Do urgent and important tasks first, schedule important but not urgent ones, delegate urgent but unimportant ones, and drop the rest.

Eat the frog

Do your hardest or most dreaded task first thing in the morning, when your energy is highest. Everything else feels easier afterwards.

The two-minute rule

If a task takes less than two minutes, do it now instead of writing it down.

Tips for better to do lists

• Start each task with a verb: “Call plumber”, not “Plumber”.
• Break big projects into small, concrete steps.
• Keep the list realistic. Seven to ten tasks a day is plenty.
• Use one list in one place instead of sticky notes everywhere.
• Celebrate finished lists, not perfect ones.

To do list questions